Mailbox keeps getting full
Users delete messages to free space, and important history disappears with them.
Email Archival Solutions
Is your business email history really under your control?
Your email platform and your email archive should be two separate things. We set up an independent archive that automatically keeps every message safe, searchable and retrievable for years, whatever mail service you use.
No obligation • Talk directly to our team
The risk
What happens when the email you need is no longer in the mailbox?
An important email is deleted
One accidental or deliberate deletion can remove a record you later depend on.
An audit asks for old communication
Reconstructing months or years of email from scattered mailboxes is slow and unreliable.
A legal dispute needs historical correspondence
Without a complete, searchable record, proving what was said and when becomes difficult.
How it works
A separate archive that captures every email, automatically
Incoming / outgoing email
→
Automatic real-time archival
→
Independent archive
→
Search & retrieve anytime
AutomaticIndependentNo change in email flow
The key difference
Your email platform can change. Your archive stays.
Microsoft 365
Google Workspace
Zimbra
Other email services
→
Independent
Archive
Archive
Search & retrieval
Find years of email without searching old backups.
SenderRecipientSubjectDateKeywordsAttachmentsEmail contentUser
- ✓Retrieve an old customer commitmentPull up exactly what was agreed, months or years later.
- ✓Find communication for an auditProduce the records an auditor asks for in minutes, not days.
- ✓Access records of an employee who has leftTheir history stays searchable even after the account is gone.
Deletion & exit
Deleted or gone from the mailbox, still safe in the archive
Employee deleted the email
Mailbox Deleted
Archive Preserved
Employee left the organisation
User account Removed
Historical email Searchable
Deployment
The architecture follows your requirement, not the other way around.
Cloud
Fully hosted, nothing to run in-house, quick to roll out.
On-premise
Keep the archive entirely within your own infrastructure.
Private cloud
Dedicated, isolated hosting for tighter control.
Hybrid
Combine on-premise and cloud to match policy and budget.
Retention
Keep email for as long as your business needs it.
1 Year→3 Years→7 Years→10 Years→Long term→Unlimited
Migration
Bring existing email history into one archive.
Before
- Existing mailboxes
- Old mail servers
- PST / archive files
- Previous platforms
After
One central, searchable archive that holds your entire email history in a single place.
Backup vs archival
They solve different problems. You often need both.
Backup
- Restore after loss
- System recovery
- Periodic protection
Email archival
- Long-term retention
- Search & retrieval
- Audit / dispute access
When it matters
When email archival becomes important
Mailbox growth
Storage keeps filling and users start deleting to cope.
Employee deletion
A message you needed is removed from the mailbox.
Audit requirement
You are asked to produce historical communication.
Legal dispute
You need a complete, defensible record of correspondence.
Employee exit
Someone leaves and their email must remain accessible.
Provider migration
You change platforms and must keep the old history.
Security
Historical email deserves controlled access too.
Access to the archive is protected with multi-factor authentication and role-based access control, so only authorised people can search or retrieve historical email.
MFA protectedAccess controlSecured archive
Managed service
We don’t just install it. We can manage it.
Deploy
→
Monitor
→
Maintain
→
Support
→
Retrieve
Why trust Astek
Experience that stands behind your email history
Since 1996Nearly three decades in IT infrastructure
Since 2000Email infrastructure experience
CertifiedQualified technical & consulting expertise
Vendor-neutralArchitecture designed around you
Why Astek
A partner, not just a product
Email archival is a long-term commitment. It helps to have a partner who understands the whole environment around it.
- ✓Nearly 30 years in IT infrastructure
- ✓Email infrastructure experience since 2000
- ✓Vendor-neutral architecture
- ✓Flexible deployment
- ✓Managed support
- ✓Infrastructure + security + consulting under one roof
From a few hundred rupees per mailbox per year
Pricing depends on users, retention and deployment model.
Unlimited storage options availableDiscuss your requirement on WhatsApp
Use cases
Where archival made the difference
Employee deleted important correspondence
The record was retrieved from the archive within minutes.
Read use case →Company changed email platform
Years of history stayed intact through the migration.
Read use case →Audit required years of communication
Requested emails were searched and produced quickly.
Read use case →Mailboxes kept growing
Users stopped deleting, with history safely archived.
Read use case →Questions, answered
Email archival FAQ
What is email archival?
Email archival automatically keeps a separate, tamper-resistant copy of every incoming and outgoing email in an independent store, so messages can be searched and retrieved later even if they are deleted from the mailbox.
Is it the same as backup?
No. Backup restores systems after data loss. Archival is about long-term retention, fast search and retrieval, and audit or legal access to historical email.
Will users work differently?
No. Email keeps working exactly as before. Archiving happens automatically in the background with no change to the mailbox or workflow.
Does it work with Microsoft 365, Google Workspace and Zimbra?
Yes. Archival works alongside Microsoft 365, Google Workspace, Zimbra and other mail platforms, capturing email independently of the provider.
Is the archive independent of the email provider?
Yes. The archive is a separate store. If you change email platforms, your archived history stays intact and searchable.
What happens when an employee leaves?
Their mailbox or account can be removed, but their historical email stays preserved and searchable in the archive.
Can old emails be migrated?
Yes. Existing mailboxes, old mail servers, PST files and previous platforms can be brought into one central archive.
How long can email be retained?
For as long as your business needs, from a year to unlimited retention, based on your policy and compliance requirements.
Can it be deployed on-premise?
Yes. Cloud, on-premise, private cloud and hybrid deployments are all supported. The architecture follows your requirement.
Can Astek manage it?
Yes. We can deploy, monitor, maintain, support and help you retrieve from the archive as a managed service.
If you needed an email from five years ago tomorrow, could you find it?
Tell us your number of mailboxes, current email platform and retention requirement, and we’ll suggest a practical archival approach.